Job brief

We are looking for an experienced Administrative Officer to manage the daily administrative operations of East Africa Visual Artists LTD. You will be a part of the management team reporting directly to the CEO and your work will be a critical factor in our overall performance.

If you know how to keep things in order and add a strategic vision to everyday activities, we want to meet you. If you’re also highly efficient and a quick thinker, then you’re our ideal candidate.

The goal of this position is to: -

  • Ensure the smooth running of operations according to our established policies and vision.
  • Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.


  • Follow office workflow procedures to ensure maximum efficiency
  • Maintain files and records with effective filing systems  Support all departments with various administrative tasks (disseminating correspondence, scheduling meetings).
  • Partner with Directors on human resource management, update and maintain office policies as necessary.
  • Carry out prior research on subjects per shoot.
  • Plan and Manage shooting schedules, transcribe audio data and ensure data safety at all points.
  • Manage external and internal communications.


  • Proven experience as an administrative officer
  • Experience in operations management
  • Solid understanding of business functions (HR, finance etc.)
  • Knowledge of fiscal planning, budgeting and reporting
  • Knowledge of relevant laws and regulations (e.g. SEC)
  • Proficient in MS Office and databases
  • Outstanding communication and interpersonal skills
  • Ability in decision-making and problem-solving
  • Excellent organizational and management skills
  • Degree and/diploma in systems management, business administration is a definite plus.

Send a 1 page letter of interest & your CV to eastafricalgbtivisualartist@gmail.com no later than 19th September 2020.